Admin Executive

Description

On-site Agency : Havas Life Job Description Summary : Admin Executive will be required to ensure the smooth functioning of the day-to-day Admin operations which will include Documentation, Hotel/Ticket booking, Visa Formalities, Meeting room booking, Client visit, Lunch/Dinner arrangement clients, Inventories, Expense for senior leaders, id card issuance, database maintenance, Documents/Device courier sent/receive & file keeping. Job Description : Job Role:

• Joining Formalities such as Registration of face biometric, ID card designing/printing and activation, Salary Account Opening and preparation of Welcome Kit.
• Maintaining the employee database and required documents.
• Keeping check on CEO’s cabin for regular maintenance.
• Checking all daily expenses vouchers & submission to the Finance Team.
• Exit Formalities such as: Getting the handover sheet filled and sharing the same with the Finance team for Full and Final settlement.
• Managing Bookings such as ticket & hotel bookings and look into Visa formalities of Seniors for Foreign Tours including arrangement for Foreign Exchange & cab booking.

• Checking travelling expenses of vouchers of employees and pass them to the Finance Team.
• Maintaining courier details and courier bills.
• Responsible for inward and outward of documents and laptop, letter, and Couriers and courier to finance team.
• Arranging for food and other items whenever there is an in - house event/Client Meetings. Coordinating with other Admin Executives for management of the event.

Additional Task:

• Sharing the addition/deletion file for insurance (GMC/GPA/GTL) every month for insurance.
• Preparation of experience & relieving letter for employees who have exited.
• Sharing new joiner details with the PF Officer
• Townhall certificate printing & sharing (in coordination with Studio team)
• Snacks ordering for Townhall & Birthday cakes.
• Maintain database for photos/videos of HLS events.
• Stock keeping of Stationary & New joinees welcome kit.
• Follow-up of exited employees PF queries with PF consultant
• Bar-code activity for office assets.
• Assisting HR team on additional tasks.

Skills : Contract Type : Permanent Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job. Due to high volume of applications, only eligible or matching candidates will be contacted by us.